Innocenti Strings
Code of Conduct for Music Coordinators
Contacting Client
You are responsible for acquiring the “Music Worksheet” document from Innocenti Strings . Upon receiving this document it is your responsibility to acquire the necessary music. If there are special requests outside of the normal wedding repertoire listed on our website please contact Innocenti Strings one month before the wedding for help acquiring the special requests.
Confirm details
After receiving all of the musical requests for the wedding, contact the client to confirm the timing of all music selections within the ceremony.
This includes all cues for processional, different parts of the service, and recessional.
Finding Musicians
Arrange for the required number of musicians for each performance. The IS reserves the right to request specific musicians for the contracted date. If this is the case you will be given at least two weeks’ notice of the request for a specific performer.
Organize travel arrangements
Organize the travel arrangements for all the musicians for each performance. This includes finding appropriate driving directions, taking into account traffic and weather conditions, and any other delays that may happen.
Arrive at the performance venue
No later than 20 minutes before the start of the contracted time.
Within 48 hours of the performance the music coordinator is the sole contact for all musicians involved.
Replacement
If, for some reason, a musician is unable to perform on the specified date and time, You are responsible for finding a replacement musician of equal or greater performance caliber.
Upon arrival
Contact a member of the wedding party, wedding coordinator, minister/pastor immediately upon arriving at the performance venue to
confirm the cues for the ceremony.
(Example: make sure that the bride understands that he/she must hear the processional music before she starts walking down the aisle).
Performance leading
You are solely responsible for the actions of the musicians during the performance. The musicians are to follow all musical instructions given during the performance time.
Picture/Bio
It is the responsibility of the music coordinator to communicate to musicians that have not yet performed with the IS and they would like to do so in the future, they are to e-mail their professional photograph and short biography to innocentiquartet@gmail.com
Obligation after performance
After the performance, you must contact a member of the wedding party (preferably the bride and/or groom) to
confirm that all performance obligations have been met.
It is important that you personally congratulate the wedding party.
Referrals
At all points during contact with the hiring the music coordinator agrees to only refer to themselves as a member of the Innocenti strings. The only business cards to be given to clients are IS business cards.
If for some reasons, We did not provide you with business cards, refer the client to our website
Any questions about future performances are to be referred to www.InnocentiQuartet.com.
Rehearsal
In the instance of a rehearsal prior to the date of the performance it is possible that the music coordinator (and in some cases additional musicians) will be asked to attend. You will be informed of the rehearsal ahead of time. If you are asked to attend a rehearsal a fee will negotiated on your behalf by the IS. Upon attending the rehearsal you are required to be dressed in business casual attire and it is expected that you will bring your instrument and all musical selections that require cues. You will also be expected to perform the musical selections for the satisfaction of the client. Before leaving the rehearsal the music coordinator will confirm that the client is satisfied.
Music flow
Although suggestions from the musicians as to what should be performed as background music, make sure that there is never longer than a one minute time of silence between selections.
Following up
Within 48 hours of the end of a performance, it is the responsibility of the music coordinator to e-mail the IS (innocentiquartet@gmail.com) with a brief message confirming that the performance was satisfactory and to bring up any concerns with the performance or the satisfaction of the hiring party.
Payment
If you wish, ask the client for separate checks. If separate checks are not available it is your responsibility to have a personal check made out to you NOT INNOCENTI STRINGS and you will distribute personal checks to the musicians.
Finally, the music coordinator is responsible for all aspects of the performance- before, during, and after. If there is a complaint from the client about any aspect of the performance it is your duty to immediately notify IS and reply in a respectful and timely manner to the client.
It is understood that after the performance the hiring party will be contacted with a comment and suggestion form.
If a client contacts you with any type of question or request
You must return their query within 24 hours.
I , have understand and agree to follow the music coordinator code of conduct for any events contracted by the Innocenti strings.
*Professional Picture with your instrument is preferred; if you have a nice picture featuring your chamber group, send it as well. you may send more than one if you are not sure.
(Name & Email)
Event date:
Event City:
Clients Name:
Musicians I have Hired:
(Name/email/instrument)
you must forward the following link to all musicians involved
Copyright © 2011 The Innocenti Strings, Llc. All Rights Reserved.
professional head shot and narrative bio required (send to Innocentiquartet@gmail.com)
